Guidelines for chairpersons

  • Locate your Session Room in due time and find yourself there at least 15 minutes before

the beginning of the session (Tintoretto Room for the Plenary Sessions and Caravaggio Room, Airone A Room and Cigno Room for the Concomitant Industry-Sponsored LUNCH  SYMPOSIA on Friday March 29th).

  • Respect the timing allowed to the session and to each presentation
  • All presentations, discussions and questions must be in English (English-Italian simultaneous translation will be provided in the Plenary Room).

 

Guidelines for speakers

  • Follow the instructions indicated in the paragraph “Audiovisual Instructions”
  • Locate your Session Room in due time and find yourself there at least 15 minutes before the beginning of the session to meet the

Chairpersons (Tintoretto Room for the Plenary Sessions and Caravaggio Room, Airone A Room and Cigno Room for the Concomitant Industry-Sponsored LUNCH SYMPOSIA on Friday March 29th).

  • Respect the timing allowed for your presentation
  • All presentations, discussions and questions must be in English (English-Italian simultaneous translation will be provided in the Plenary Room).

 

Audiovisual instructions

In order to optimise the quality of speaker presentations and to avoid possible problems, all speakers are kindly requested to report to

the Slide Centre ample time prior to their talk (1 hour) for preview and uploading of their presentation.

The optimal format for video projection of presentations is Power Point. Other formats are not foreseen.

All meeting rooms (Tintoretto Room for the Plenary Sessions and Caravaggio Room, Airone A Room and Cigno Room for the Concomitant Industry-Sponsored LUNCH SYMPOSIA on Friday March 29th) include a standard pc workstation at the lectern connected via cable to the Speakers’ Ready Room.

The presentations uploaded on the Speakers’ Ready Room pcs are automatically transmitted to the Plenary Room.

If speakers created their presentation using a system different from Windows (such as OS MAC or Linux), they are kindly requested

to provide presentations in a Windows compatible format and to come earlier to the slide center, in order to have enough time to solve possible compatibility issue.

At the slide center the technicians will be happy to welcome and help you to submit/ finalise your presentation.

The technician will assist speakers in transferring the slides and make changes if needed.

Slide presentations will then be uploaded to the session room.

 

Please note the following:

  • Conference Center PCs run on Microsoft Office 2013 (Italian language).Please note that presentations in previous editions may not function properly.

Files created with other software programs are required to be converted to Microsoft Office 2013.

  • Presentations must be on either CD Rom or USB memory key.
  • All filmed sequences and/or videos must be in the same Power Point folder and copied into the file before being included in the presentation.
  • For films and videos, we recommend “.avi” and “mpeg” file extensions. It is also advisable to use common “codecs”.

 

POSTER EXHIBITION

Poster Exhibition: from Friday, March 29th to Saturday, March 30th Start the Poster Exhibition in the Poster Area.

During the Coffee and Lunch breaks, all presenting authors should stand by their poster board to speak with fellow delegates.